Deadline
Task
March 14
Email venue coordinator re: banner dimensions + AV packageThis week
March 21
Draft swag bag contents list with per-unit costSoon
April 4
Know current hotel room block fill rate
April 11
All merch orders placed (especially pins)
April 11
Swag bag contents finalized
April 18
AV rental quotes in hand
May 1
Full panel lineup locked + banner designs finalized
May 11
Hotel block likely cuts off — push hard before thisCritical
May 16
Banners ordered
May 23
Panel outlines written
June 1–7
Swag bags assembled
June 10
Ready to go next day.